Settings | Roles Page

Modified on Tue, 8 Apr at 10:33 AM

Table of Contents

Roles Overview
Roles Table
Roles Reference

The Settings page's Roles tab provides the visibility and management of One95™ user roles. Roles control user access to platform functions and, if the 95 Literacy Intervention System™ (LIS) is enabled, student data views.

To learn more about role assignments, reference our article on One95™ Role Assignments.

95 Literacy Intervention System™

If your district has the 95 Literacy Intervention System™ (LIS) enabled in the One95 platform, the ability to view student data will be available.

The LIS is an assessment system in the One95 platform. This digital toolset empowers you to identify phonological awareness and phonics skill gaps, group students based on diagnostic assessment data, and deliver targeted instruction using recommended resources from the One95™ Literacy Ecosystem™. Individual student data is centralized to provide 360-degree visibility at the school and district levels, automating time-consuming workflows. With the LIS, students receive the help they need to move out of intervention and become successful readers.

Contact your main district contact to learn more about the LIS.

One95 Administrators have exclusive access to the Settings page where platform settings are configured.

Access the Roles tab by selecting Settings from the navigation panel and clicking Roles in the menu at the top of the page.

Roles Overview

Roles control user permissions and student data visibility in the platform.

User roles are used to map the district roles synchronized from your district’s rostering platform into One95 within the Settings page’s Connect tab.

For districts without access to the LIS, every district role is mapped to the Teacher role during the initial One95 platform configuration.
For districts with access to the LIS, every district role is mapped to the One95 role to which most of your district’s users need access.

From there, individual users are upgraded to One95 Administrators, downgraded to Teachers, or assigned to other roles within the Settings page's Licenses tab as needed.

Role Types

There are two role types in the One95 platform: default and custom.

Default roles are the One95 roles provided to each district out of the box.
Custom roles are the unique, district-specific roles that can be created to accommodate customized visibility into the platform.

Default Roles

There are nine default roles available in One95.

Two roles apply to all One95 users: Teacher and Administrator.

The LIS offers seven additional default roles: District, School, Grade, Reading Coach, Group Leader, Teacher No Groups, and Student. LIS roles determine how users can view and interact with student data within the platform.

Default roles can be viewed, duplicated, and mapped to when users are ingested into the system via your district’s rostering platform, but cannot be updated or deleted.

Custom Roles

Roles outside of the nine default roles are custom.

Custom roles may have been created by 95 Percent Group during onboarding or by other One95 Administrators in your district thereafter. They are created by duplicating default roles and modifying their permissions.

Custom roles can be viewed, updated, deleted, and mapped to when users are ingested into the system via your district’s rostering platform, but cannot be duplicated.

Students

When the LIS is enabled, student records are synchronized between One95 and your district’s rostering platform. The Student user role is displayed but disabled within the Roles tab, as students do not have access to One95.

Note: Students access Sortegories™ content via the student flipbook, which is distinct from the educator experience available in One95.

Rostered students are mapped to the Student user role by default in the Settings page's Connect tab during data synchronization. District roles cannot be mapped to the Student role.

Roles determine the scope of student data visible to each One95 user. One95 Administrators manage how student information is shared via role assignments.

Default Role Applications

Default roles reflect common sets of features for user groups typically encountered in K-12 schools.

Reference the “Set Access Abilities” section of this article to learn more about One95 page functions.

Administrator

One95 Administrators are all-access users, meaning they have access to every feature and function in the platform.

If the LIS is enabled, this user role has full data visibility, meaning they can view the data of all students and groups in the district.

It is important to exercise caution in provisioning this level of access.

Grouping

This role has access to active groups across the district in the Groups page’s Active Groups tab.
This role has access to students across the district during intervention cycle planning in the Groups page’s Setup New Intervention Cycle tab.

Settings

One95 Administrators have exclusive access to the Settings page and are holistically responsible for platform management. They can edit all options available on this page.

Within the Settings page, One95 Administrators oversee the following responsibilities:

LIS settings
One95 synchronization with the latest data from your district’s rostering platform
User role management and role assignments
Resource assignments and ongoing management
Platform activity exports and district wish list management

Note: Districts can designate as many or as few One95 Administrators as needed, but at least one user with the One95 Administrator role is required.

District

If the LIS is enabled, the District role provides access to every feature and function in One95 except the Settings page.

It is ideal for educators who need complete student and group visibility across the entire district but will not be managing the platform settings available in the Settings page.

Grouping

This role has access to active groups across the district in the Groups page’s Active Groups tab.
This role has access to students across the district during intervention cycle planning in the Groups page’s Setup New Intervention Cycle tab.

School

If the LIS is enabled, the School role provides access to every feature and function in One95 except the Settings page.

It is ideal for educators who need complete student and group visibility across the school(s) they are associated with but will not be managing the platform settings available in the Settings page.

Grouping

This role has access to active groups across the school(s) they are associated with in the Groups page’s Active Groups tab.
This role has access to students across the school(s) they are associated with during intervention cycle planning in the Groups page’s Setup New Intervention Cycle tab.

Grade

The Grade role is coming soon.

Reading Coach

If the LIS is enabled, the Reading Coach role provides access to every feature and function in One95 except the Settings page.

It is ideal for educators who do not need access to every student in a school but need complete group visibility within the Groups page and will not be managing the platform settings available in the Settings page.

Grouping

This role has access to active groups across the school(s) they are associated with in the Groups page’s Active Groups tab.
This role has access to students across the school(s) they are associated with during intervention cycle planning in the Groups page’s Setup New Intervention Cycle tab.

Group Leader

If the LIS is enabled, the Group Leader role provides access to every feature and function in One95 except the Groups page’s Setup New Intervention Cycle tab and the Settings page.

It is ideal for educators who only need visibility into their group-assigned students and will not be planning the school’s intervention cycles or managing the platform settings available in the Settings page.

Grouping

This role has access to active groups they lead in the Groups page’s Active Groups tab.

Teacher

If the LIS is disabled, the Teacher role is ideal for educators who only need access to their assigned resources and will not be managing the platform settings available in the Settings page.

If the LIS is enabled, the Teacher role is ideal for educators who only need visibility into their rostered and group-assigned students and will not be planning the school’s intervention cycles or managing the platform settings available in the Settings page.

Grouping

This role has access to active groups they lead in the Groups page’s Active Groups tab.

Teacher No Groups

If the LIS is enabled, the Teacher No Groups role provides access to every feature and function in One95 except the Groups and Settings pages.

It is ideal for educators who only need visibility into their rostered students and will not be group leaders, plan the school’s intervention cycles, or manage the platform settings available in the Settings page.

Grouping

This role cannot access the Groups page.

Roles Table

The Roles tab table contains three columns: ROLE, UPDATED, and MORE.

Role Column

The ROLE column displays both One95 default roles and any custom roles created by your district.

Every default role is visible in the ROLE column, regardless of whether your district has the LIS enabled. Non-LIS districts can disregard LIS roles.

Sorting

Sort roles in ascending or descending alphabetic order by clicking the ROLE column.

Updated Column

The UPDATED column displays the date on which roles were created or last updated in MM/DD/YY format.

Non-LIS default roles reflect the date your district’s One95 instance was created.
LIS default roles may reflect the date on which the LIS was enabled in your district’s One95 instance (if different than the non-LIS default roles dates).
Custom roles either reflect the date on which they were created or last updated.

Sorting

Sort roles in ascending or descending date order of their creation or last update by clicking the UPDATED column.

More Column

The ellipsis icons within the MORE column allow roles to be viewed, updated, duplicated, and/or deleted. These abilities vary between default and custom roles.

Default roles can be viewed or duplicated.
Custom roles can be viewed, updated, or deleted.

Note the Student role displays a disabled ellipsis icon as it cannot be viewed, updated, duplicated, or deleted. This role is only visible if the LIS is enabled.

There are four options within the ellipsis icons drop-downs:

View Role
Update Role
Duplicate Role
Delete Custom Role

View Role

Click on a row's ellipsis icon and select View Role from the drop-down to view the role's access abilities and student data visibility within the platform.

The role name will be displayed at the top of the page under the Role Name section.

Custom roles will display an additional Duplicated from Role section next to the Role Name section that displays the default role from which the custom role was created.

Set Access Abilities

The Set Access Abilities section outlines the features and functions to which the role has access. All users assigned to this role inherit these permissions.

Marked checkboxes indicate the user can access the One95 feature or function.
Unmarked checkboxes indicate the user does not have access.

Click the arrow icons on the right-hand side of each checkbox to expand the additional access abilities within each feature.

Note: Access abilities cannot be updated while viewing default or custom roles. Access abilities can only be updated while creating custom roles.

Access abilities include the following.

Today

The Today checkbox provides access to the Today page. This page is the One95 homepage that enables quick access to 95 Percent Group resources and the LIS dashboard that outlines what you need for the day.

The My Activities tab (LIS only) displays a snapshot of assessed students, in-progress assessments, and upcoming assessments scheduled.
The My Students tab (LIS only) displays the info cards of the students with whom the user is associated via their rostering platform, group leadership, and assessment administration.
The Teacher Learning section or tab highlights tips and notices of interest related to 95 Percent Group, the One95 platform, and the science of reading.

By default, the Today checkbox is marked and disabled as all One95 users can access the Today page and the Teacher Learning section.

All LIS users can access the My Activities and My Students tabs.

Groups

The Groups checkbox provides access to the Groups page (LIS only). This page compiles LIS assessment data for grouping students with similar literacy needs.

The Active Groups tab facilitates dynamically grouping students for ongoing management and Tier 2 intervention cycle visibility.
The Setup New Intervention Cycle tab provides access to a shared power grid where students are grouped within Tier 2 intervention cycles.

By default, the Groups page’s Active Groups and/or Setup New Intervention Cycle tabs may or may not be enabled for default roles. Custom roles can be created to include or exclude these permissions.

Data Insights Page

The Data Insights checkbox provides access to the Data Insights page. This page displays platform usage data and trend charts.

The User Activity tab aggregates key metrics related to your district’s One95 user base activity and 95 Percent Group resource usage.
The Assessments tab (LIS only) aggregates key metrics related to your district’s digital diagnostic administration.

By default, the Data Insights checkbox is marked and disabled as all One95 users can access the Data Insights page and the User Activity tab.

All LIS users can access the Assessments tab.

Activities

The Activities checkbox provides access to the Assign Student Activities page (Sortegories only). This page enables Sortegories module management and visibility into student activity progress.

By default, the Activities checkbox is marked and disabled as all Sortegories users can access the Assign Student Activities page.

Learning

The Learning checkbox provides access to the Learning portal. This portal is available for LIS districts that leverage Clever.

If enabled, this portal offers asynchronous learning and coaching courses related to 95 Percent Group resources.

By default, the Learning checkbox is marked and disabled as all One95 users can access the Learning portal if this feature is enabled in your district.

Resources

The Resources checkbox provides access to the Resources page. This page contains each user’s assigned 95 Percent Group resources.

The My Resources section displays all licensed products.
The More Resources section overviews the additional 95 Percent Group products available.

By default, the Resources checkbox is marked and disabled as all One95 users can access the Resources page and the My Resources section.

The Resources page’s More Resources section is disabled for all default roles except One95 Administrator. Custom roles can be created to include or exclude this permission.

Settings

The Settings checkbox provides access to the Settings page. This page is where platform settings are configured.

The Environment tab controls platform-wide defaults for the LIS.
The Connect tab connects One95 to your district’s rostering platform.
The Roles tab provides user role permissions visibility and management.
The Licenses tab enables viewing and allocating product licenses.
The Activity tab allows the export of user activity and displays your district’s wish list if the Resources page’s More Resources section is enabled.

By default, the Settings checkbox is marked for One95 Administrators, unmarked for the remainder of default roles, and disabled as only One95 Administrators and custom roles created from the Administrator role can access the Settings page.

Expand Data Visibility

If the LIS is enabled, the Expand Data Visibility section outlines the students and groups to which the role has access. This section is read-only.

All users assigned to this role inherit the data scope visibility. Custom roles inherit the default role's permissions.

Student Data Scope on Today | My Students

Each role can either view their rostered and group-assigned students or all the students in the school within the Today page’s My Students tab.

Student Data Scope on Active Groups | All Students

Each role can either view their rostered and group-assigned students or all the students in the school within the Groups page's Active Groups tab.

Note:

Users can see students that are not in their groups or classes if they are scheduled to administer an assessment to them.
The Teacher No Groups role cannot access the Groups page.

Click Close to return to the Roles tab.

Update Role

Click on a row's ellipsis icon and select Update Role from the drop-down to update the custom role's name and/or access abilities.

Rename the user role within the Role Name field at the top of the page. Note custom roles cannot have the same name as default roles or existing custom roles.

The Duplicated from Role section next to the Role Name field displays the default role from which the custom role was duplicated.

The timestamp of when and which One95 Administrator created or last updated the role is displayed on the right-hand side of the Role Name field.

Mark or unmark the eligible Set Access Abilities checkboxes to modify the role’s permissions.

Note the Expand Data Visibility section is read-only.

Click Save once complete.

Duplicate Role

All default roles can be duplicated to add or remove grouping features.

For example:

Create a duplicate role of School named “School No Groups,” which is like the Teacher No Groups role but includes the full school(s) student data scope.
Create a duplicate role of School named “School W/O NIC,” which provides the same student data scope as the School role but limits access to the Setup New Intervention Cycle tab.

Click on the row’s ellipsis icon and select Duplicate Role from the drop-down to duplicate a default role and create a custom role. Custom roles cannot be duplicated.

Rename the user role within the Role Name field at the top of the page. Note custom roles cannot have the same name as default roles or existing custom roles.

Mark or unmark the eligible Set Access Abilities checkboxes to modify the role’s permissions.

If a default role has the More Resources or Groups page privileges, these can be removed with a custom role.
If a default role does not have the More Resources or Groups page privileges, these can be added with a custom role.

The custom role will inherit the default role’s data scope visibility outlined in the Expand Data Visibility section. This section is read-only.

Click Save once complete.

The custom role will be added to the bottom of the Roles table.

This role will be available as an option to map district roles within the Settings page’s Connect tab, and available for individual role assignments within the Settings page’s Licenses tab.

To learn more about role assignments, reference our article on One95™ Role Assignments.

Delete Custom Role

Click on the row's ellipsis icon and select Delete Custom Role from the drop-down to delete a custom role. Default roles cannot be deleted.

Before deleting a custom role, navigate to the Licensed Users subtab within the Settings page's Licenses tab.

From there, use the Role drop-down to filter the district’s userbase by the custom role and ensure there are no users with the custom role assignment.

Once users have been reassigned roles as needed, return to the Roles tab and re-attempt to delete the custom role by clicking Delete Custom Role.

Click Ok within the Delete Role modal to confirm the custom role deletion. This action cannot be undone.

The custom role will be deleted from One95.

Roles Reference

Users can reference their role by clicking the user bubble icon next to the question mark icon throughout the platform at any time.

95 Percent Group Support is here to help! Contact us via the knowledge base support form or email at support@one95.app.

To learn more about submitting tickets, reference our article on One95™ Support.